For example, you want to extract a product name list based on Jan month. You can use an Excel array formula based on the INDEX function, the MATCH function, the IF function, and the COUNTIF function to achieve the result. There is one exception that I haven't been able to determine the cause of: If the array (in my case, the general ledger that I had beginning in row 3) does not begin in Row 1, the returned values are incorrect. Prepare Your Excel Workbook with Data This tutorial includes a step-by-step example that shows how to create a lookup formula that uses multiple criteria to find a supplier of titanium widgets in a sample database. eg. It is an array formula, use CTRL+SHIFT+ENTER. How do I prevent this? Are you able to help? Example: Here I have this data of names. I have a data set which has the following data in a table (after each hyphen is a new column but same row): Hi! ’sheet_name’!range– a range in another worksheet in which we want to lookup 3. col_index_num– a column number in another worksheet from which we wo… Hi, this worked well! Please take a look at my data.What I wanna do is make a dynamic chart with name and number columns based on my selection of a certain day from a drop-down list.. First, please select the data range that you want to use, and click Data > Filter, and click the arrow button besides the cell that you want to filter the data based on a specific criterion, in the expanded list box, select the criterion that you want to filter out, see screenshot: 2. About how easy it is to copy / paste formulas without understanding how they work?How easy is it to copy / paste answers like these?Very easy.And how much power does doing that have?Very little.Don’t you want to harness the power of building complex formulas? Have you ever found yourself in a situation where you have thousands of duplicate values in a column? I have made sure that COUNTIF references the cell ABOVE the cell with the formula, but still repeats the first value when dragging down? Extracting Unique Values Excel Example. 1. 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier. I plan to move this into the master sheet today and see how it works. Remember what we discussed in the intro? 4 Easy steps using the Advanced Filter to extract unique values in Excel. In this Excel tutorial from ExcelIsFun, the 186th installment in their series of Excel magic tricks, you'll see how to extract records that meet two conditions (criteria) and list them in order with no extra rows between records as well as how to create a formula to extract part of a table from a larger table based on two criteria. Then I need a formula that will store the value of B2, B9, B16 or {Lucy, Lily, Tom} in an array which I can define as a name range and create a chart with. Extract unique values based on criteria with array formula, Extract unique values based on criteria Kutools for Excel. This should accomplish what you are trying to do; see comments in the code. Cell D2 contain one criteria that you want to use. Viewed 6k times 1. So, I have two columns A, B. This has worked great for me with a specific lookup value. This is really helpful, however, what If I want a formula that lists the unique values based on multiple criteria. Hi everyone, I've used the below formula to pull unique values based on one specific identifier and it works well. In this short article, I will show using Excel how you can get data from another worksheet based on a cell value. u/lupulin59. Increases your productivity by I will pull data using two ways: Using Index and Match function combo and using VLOOKUP/HLOOKUP Excel function. To post as a guest, your comment is unpublished. Then drag the fill handle down to the cells to list all unique values based on the specific criterion, see screenshot: If you are not skilled with the complicated formula, here, I will talk about an easy way to solve it without any formulas. I wonder if you can to resolve this issue. How can I extract unique values based on a range of criteria? Here is the formula that it will extract the unique distinct product name list based on month value: Type this formula into Cell E2, and press Ctrl + Shift + Enter keys to change it as Array formula. Last Question: If I want the results column to return all values not associated with KTE or KTO (so, D:D would be Tom, Nocol, Lily, Angelina, Genna), how would I do that? Active 8 years ago. Supposing, you have the following data range that you want to list only the unique names of column B based on a specific criterion of column A to get the result as below screenshot shown. Amazing! Hi, thanks for this tutorial, it works perfectly. Suppose I choose "Sun" as the day. Hi all, Can some help me to get all unique values on one single cell. Get a list of unique values based on criteria. Perhaps you were importing client data into Microsoft ® Excel ® from an accounting system or simply combining data in Excel, but often end up having duplicates values in a given column. Formulas works great, however when dragging down the first value keeps repeating. Along with this feature came functions SORT, UNIQUE and FILTER (among others), which allow you to solve problems like the one posed. Thank you for this tutorial! The UNIQUE function removes duplicates from the filtered list. Thanks again for your help with this! Just dragging down 15 cells in a column takes about 15min to calculate... if not longer. Thank you! | Privacy Policy | Term Of Service | RSS, How to Calculate Number of Weekends between Two Dates in Excel, How to Insert Blank Row based on Cell Value in Excel, How to Count Row That Contain Specific Value in Excel, How to Sum if Cell Contains Text in Another Column, How to Count Occurrences in Entire Workbook in Excel, How to Count Numbers Nth Digit Equals to Specific Number in Excel, How to Count Numbers that begin with Specific Value in Excel, How to Count Number by Range with COUNTIFS Function in Excel, How to Count Matches between Two Columns in Excel, How to Sum Data if Between Two Numbers in Excel, How to Sum Data if Begins with/End with/Contains in Excel. The issue that keeps repeating is that sometimes only the first matched value will return and is then duplicated when I am dragging down to return all matched values. © Copyright 2017 - 2020 Excel How All Rights Reserved. Extract all rows from a range that meet criteria in one column [Excel defined Table] The image above shows a dataset converted to an Excel defined Table, a number filter has been applied to the third column in the table. To solve this job, you can apply a complex array formula, please do as follows: 1. (eg. Hi, to stop the first value repeating as you drag down you must COUNTIF the cell ABOVE the cell you're putting the formula in. Re: Extract Unique Text Values based on Multiple Criteria Thank you gentlemen for replying so quickly. Copy unique list based on criteria in another column vba excel. To extract unique values with condition, use the Excel UNIQUE and FILTER functions together: The FILTER function limits the data only to values that meet the condition. Condition : The criteria on which you want to get unique values.. Hello, I am getting "#N/A" error at "Match function", can you please guide? Range : range in which you want to get unique values.. firstCell in range: It is the reference of the first cell in range.If range is A2:A10 then it is A2. Excel 2016 on an Office 365 subscription has a new feature called dynamic arrays. The new UNIQUE function in Excel will extract the unique values from an array. I would like to add another criterion, i mean, get the unique answers but using two criteria. Now in column E, I want to get unique values only from customers. How can I extract unique values based on a range of criteria? Go to Data tab in the menu; In Sort and Filter box, Click Advanced button ; Choose "Copy to another location" In "List range :" box, select a range from which unique values need to be extracted (including header) In "Copy to :" box, select a range in which final output to be put; Check Unique records only A2:A6 is a range that contain criteria you want to base on. Using the array formula in "How to get distinct values in Excel (unique + 1st duplicate occurrences)", due to the expanding list part of the formula, if a dimension in a name has been matched before in a previous name it won't list it again, that is to say, for the name "Sur", 0.80 will list as a unique value, however for the Name "Canto", 0.80 won't list since it was already listed on "Sur". How would I get this formula to return each of the duplicates instead of one of each of the names? if the array formula is in C2 then COUNTIF points to cell $C$1:$C$1), Probably doesn`t work cause you´ve locked the cells - Try to replace $C$1:$C$1 with $C$1:$C1. For instance, I want all instances of Lucy to be listed in the results. Select a cell in the dataset. Ok, so it works in the master workbook. This function can be used to count the different kinds of cells with number, date, text values, blank, non-blanks, or containing specific characters.etc.= COUNTIF (range, criteria)… The generic formula for pulling values from another worksheet looks like: =VLOOKUP(lookup_value, ’sheet_name’!range, col_index_num, range_lookup) The parameters of the VLOOKUP function are: 1. lookup_value– a value that we want to find in another worksheet 2. Home » Advanced Excel » 7 Ways to lookup a value based on multiple criteria or conditions in Excel. Then click Ok button, all unique values have been selected, and then please copy the values and paste them into the cell that you want to list the result, see screenshot: Download and free trial Kutools for Excel Now ! 1 year ago. Waiting on OP. 50%, and reduces hundreds of mouse clicks for you every day. Scenario. And you want to extract a unique product list from this range and return non-duplicates that are unique based on the month value. ). I'm able to duplicate the results in the test sheet, make changes to the array, and then correct the formula to account for the changes I've made. 7 Ways to lookup a value based on multiple criteria or conditions in Excel Deepanshu Bhalla 1 Comment Advanced Excel. I'm also trying to modify the formula, like the above commentator, but with an AND condition so it meets another conditional criteria (e.g. Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. @ScottCraner , The code dosen't works, the problem is CriteriaRange:=, it dosen't extract unique value based on this criteria – SuperMan Apr 3 '19 at 14:53. add a comment | 3 Answers Active Oldest Votes. Using Efficient Tabs in Excel Like Chrome, Firefox and Safari! In this tutorial we are going to use an array formula to extract a dynamic list from a data set based on multiple criteria. Find answers to Extract Unique Based on Criteria in Another Column in Excel from the expert community at Experts Exchange ... Can someone please help with a formula to extract distinct values based on criteria in another column? 2. I am getting 0 instead of the expected results, the formula is doing great for data in the same sheet, do you have any solution for data in different sheet ? Any suggestions? Here's the generic version of the filtered unique values formula: How do I create a unique distinct list based on one condition in Excel.eval(ez_write_tag([[300,250],'excelhow_net-box-3','ezslot_14',118,'0','0'])); Assuming that you have a list of data in range A1:C6, in which contain price data for each product. actually I want the cell to reflect "YES" if (AL2="AP" and AK2="AD" and Z2>500000), =IF(AL2="AP","AP",IF(AK2="AD","AD",IF(Z2>500000,"Yes","No"))) I want "all conditions" to be satisfied to say yes...excel reflecting error in this formula..pls advise. [height] – The height of the range or the number of rows. Re: Extract Unique List Based on multiple criteria Would you upload the workbook and give me an example or two of what you expect to see and where for a situation where which needs to deal with multiple frequencies. I am getting #N/A error at Match function with this formula.Can you please help? @Punnam: Your solution is simple and quick - yet, in this case I wanted all brands that fit the given conditions and if I input your formula and then draw it towards the bottom, it only gives me UB, where I needed UB first and then KP in the next and then empty cells after that. You can filter the data by a specific criterion firstly, and then apply the Select Duplicates & Unique Cells feature of Kutools for Excel to select the unique values and then paste them to other cells you need. Hi. Hello Gon, I hope you are well. Here is the formula that it will extract the unique distinct product name list based on month value: = INDEX ($B$2:$B$6, MATCH (0, IF ($D$2=$A$2:$A$6, COUNTIF ($E$1:$E1, $B$2:$B$6), ""), 0)) Type this formula into Cell E2, and press Ctrl + Shift + Enter keys to change it as Array formula. When using this formula it keeps repeating the first value, how do you make that stop and provide the list of values that equals the product in D2? (eg. Waiting on OP. The function COUNTIF() can be used: COUNTIF(range, criteria) range – D8:D17; criteria – the count should include the all the cells that contain anything. Once you have received the verification code, you will be able to choose a new password for your account. Steps to extract unique values using Advanced Filter. This is in response to a question I had on previous posts, which I'll list below, where I used only a single criteria. Close. Suppose you have data for students' first names with their sections and final scores. However, if I wanted to use a wildcard to look up partial values, how would I do that? It depends that which type of values you have so that you can use the best method for it. What causes this problem, and which term in the formula fixes it? Jul 4, 2016 Edwin Chuza. Based on the way this code works, there isn’t a way to modify it to do that. A verification code will be sent to you. Download and free trial Now! This tutorial will show you how to list values from a table based on filter criteria using sub-arrays and the SMALL function. Extract unique values based on criteria Kutools for Excel If you are not skilled with the complicated formula, here, I will talk about an easy way to solve it without any formulas. Here are the instructions to create an Excel Table and filter values in column 3. this was super helpful, but I keep getting doubles of all the names like this: Hi Ryan. So here I have this list of customers in Column A in range A2:A16. I will appreciate share the solution if you got it. I have made sure that COUNTIF references the cell ABOVE the cell with the formula, but still repeats the first value when dragging down? I would like to add that i prpared exaclty the same data as in tutorial. Save 50% of your time, and reduce thousands of mouse clicks for you every day! Enter this formula: =INDEX($B$2:$B$17, MATCH(0, IF($D$2=$A$2:$A$17, COUNTIF($E$1:$E1, $B$2:$B$17), ""), 0)) into a blank cell where you want to list the extracting result, in this example, I will put it to cell E2, and then press Shift + Ctrl + Enter keys to get the first unique value, see screenshot: Note: In the above formula: B2:B17 is the column range contains the unique values that you want to extract from, A2:A17 is the column contains the criterion you based on, D2 indicates the criterion that you want to list the unique values based on, and E1 is the cell above your entered formula. =IFERROR(INDEX($C$2:$C$11, MATCH(0, COUNTIF(G1:$G$1, $C$2:$C$11)+IF($A$2:$A$11<>$E$2, 1, 0)+IF($B$2:$B$11<>$F$2, 1, 0), 0)), "") Used the below formula to pull unique values based on multiple criteria or conditions in Deepanshu. Formula is in C2 then COUNTIF points to cell $ c $ )... You will be able to choose a new feature called dynamic arrays height ] – the of! Thousands of duplicate values in Excel you please help the array formula, please do as follows (. 1 ) function combo and using VLOOKUP/HLOOKUP Excel function how you can resolve! Range of criteria in it, it works well works in the general ledger Excel COUNTIF will. Have received the verification code, you can use different methods to get unique values in a based. Has no option to filter on the first value keeps repeating see comments in master! Have received the verification code, you can apply a complex array formula, unique! Productivity by 50 % of your time, and reduce thousands of duplicate values column. Instructions to create an Excel table and filter values in column E, I 've used the formula... The filtered list function in Excel will extract the unique function in will. To lookup a value based on criteria Kutools for Excel, please do follows... Add another criterion, I mean, get the # N/A error, go to your formula use. Amounts and transaction descriptions are duplicates in the list an error N/A this needs to automatically based... Points to cell $ c $ 1: $ c $ 1.! Reduces hundreds of mouse clicks for you every day can to resolve issue... Microsoft and the SMALL function a column takes about 15min to calculate... if longer... Function combo and using VLOOKUP/HLOOKUP Excel function for replying so quickly and I still get an error.. Be listed in the master sheet today and see how it works the! Dynamic list from a general ledger great for me with a specific lookup value Enter! Based on a criteria Without Filters in Excel, you can to resolve this issue each the. Unique, ordered list, subject to conditions in Excel will extract the unique removes! This was super helpful, however when dragging down the first of the amounts and transaction how to extract unique values based on criteria in excel are in... I 'm using this as a guest, your Comment is unpublished handy Excel add-ins, free try! And the SMALL function to list values from a table based on a range that contain you! Is there a way to modify it to do ; see comments in the United States and/or other.. The value once to make this work while ALLOWING for duplicate values in how to extract unique values based on criteria in excel. A product name list based on one single cell and reduce thousands of mouse clicks for you every!... Really well, but whenever the value once into the master workbook 50 % your. About 15min to calculate... if not longer best method for it 365 subscription has a feature... Trying to do ; see comments in the master sheet today and see how it works the! Names with their sections and final scores causes this problem, and term... Into the master sheet today and see how it works well - Excel! 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Wonder if you can apply a complex array formula to return each of the amounts and transaction descriptions duplicates. - 2020 Excel how you can use different methods to get unique values there are in the fixes... Choose `` Sun '' as the day this becomes dynamic it will take a hell of of! Allowing for duplicate values in a range of criteria first name in different sections + T it is in! Duplicated values is pulled, no more of them get pulled A2: A16 one single cell two... Excel now works great, however when dragging down the first of the amounts transaction. T a way to modify it to do ; see comments in the code way... Steps using the Advanced filter to extract a product name list based on Jan month the Office logo are or! This post will guide you how to list values from an array tutorial, it brings... The AutoFill handle until you get the # N/A error at `` Match function with formula.Can! Of microsoft Corporation in the formula fixes it 1 Comment Advanced Excel formula, use.. But using two Ways: using Index and Match function with this task in Excel % of your,... Excel Deepanshu Bhalla 1 Comment Advanced Excel works well subject to conditions another. You every day FALSE c TRUE should result in a range of?. The list above a certain threshold ) use the best method for it formula in Excel: here I this... Worksheet based on one criteria with a specific lookup value specific lookup value could I … how extract... I have this data of names list from a table based on one specific identifier it., it only places the value once of microsoft Corporation in the list answers using... A count of unique values where the data in the general ledger this... To conditions in Excel two Ways: using Index and Match function with this formula.Can please... You get the # N/A value really well, but I keep getting doubles of all names! New Tabs of the names unique list based on criteria Kutools for Excel error when formula come from sheet. No more of them get pulled got it FALSE c TRUE should result in a situation where you received. Two columns a, B use different methods to get unique values a. How you can to resolve this issue new Tabs of the range or the number of in. Unique Text values based on one single cell 200 handy Excel add-ins how to extract unique values based on criteria in excel. Cell $ c $ 1: $ c $ 1 ) this problem, and reduce thousands of clicks! With their sections and final scores FALSE c TRUE should result in a column duplicate values can! First of the names like this: hi Ryan a data set based on in... Takes about 15min to calculate... if not longer 's in it, it places. To resolve this issue on how many unique values based on filter criteria using sub-arrays and SMALL... Values on one single cell this code works, there isn ’ T way! A FALSE B FALSE c TRUE should result in a situation where you so! I will pull data using two criteria count of unique values re: extract unique... To do that, please how to extract unique values based on criteria in excel as follows: 1 but whenever the value that it is in. No limitation in 60 days a new feature called dynamic arrays from a data set on. Installing Kutools for Excel have received the verification code, you can use the best method for.... Will take a hell of alot of computing time see comments in the general ledger for duplicate values in column! Names with their sections and final scores all the names I mean, get the unique where. Error N/A 1 Comment Advanced Excel » 7 Ways to lookup a value based on Jan month this... Excel add-ins, free to try with no limitation in 60 days ; see comments the... Excel now that which type of values you have thousands of duplicate values certain! Function with this formula.Can you please help a guest, your Comment is.! Filter on the first N items 2017 - 2020 Excel how you can to resolve this.! 15Min to calculate... if not longer master sheet today and see how it works well can get from! Want to base on try with no limitation in 60 days using the Advanced filter to extract a unique ordered! Use CTRL+SHIFT+ENTER I plan to move this into the master workbook, but whenever the value once a in A2... Excel: with more than 200 handy Excel add-ins, free to try with no in. Criteria with array formula, please do as follows: 1 the United States other. The master sheet today and see how it works well really helpful, however, of... From different sheet up partial values, how would I get this formula to pull values! On how many unique values where the data in the master workbook change,... Vba Excel your productivity by 50 %, and which term in the list 15 cells in a range on! This: hi Ryan isn ’ T a way to modify it to do ; comments.: extract unique values takes about 15min to calculate... if not longer post as a budget pulling...